Administration/Data Support

Contract Type: Full-time, start immediately, term-time only, averaged salary.

Applications Close: close of business 22 September 2025

About Us

St Vincent’s College is an independent day and boarding school offering a contemporary Catholic education for girls in years 7-12. We're a dynamic learning community, fostering creativity, discernment, and leadership in the development of students to be courageous women of action. The girls treasure the College spirit they affectionately call “Vinnies Spirit”. It is hard to define but easy to feel. A sense of optimism, cheerfulness, and a good dose of quirky! As we look to a future filled with opportunities for women in Australia, St Vincent’s College is all about empowering young women to be independent in thought, compassionate in attitude and confident to act.

The College was founded by the Sisters of Charity in 1858 and is now under the stewardship of Mary Aikenhead Ministries. These five values, Generosity of Spirit, Hope, Justice, Respect, Service of the Poor, inspired by the Sisters of Charity and Mary Aikenhead Ministries, shape the community we are.

Please visit our Vision and History pages for further information about St Vincent’s College.

Rationale and Role:

St Vincent’s College is seeking to appoint a person with the capacity to learn all aspects of College Administration. Like all school environments, administration at St Vincent’s College will involve management of student, staff and parent data, interaction on a daily basis with students and staff and regularly by phone, email or in person with parents. Aptitude in Office and data management is essential, as is sensitivity and empathy when dealing with all. An innovative and “can-do” attitude is required for this role. No two days will be identical, as schools have distinct “seasons” The successful applicant will support a variety of staff.

This administrative role will support Student Services, Executive Assistants and the Receptionist with the following tasks:

• Undertake a wide range of administrative duties to facilitate the effective operation of several key functions
• Respond to and assist with enquiries from students, parents, staff and the community
• Enter data into school systems and generate reports for review and authorisation
• Use a range of software applications to prepare College documents and manage logistics
• Provide administrative support to cover other Admin team members when they are absent
• Maintain inventories, ordering and stocktaking

Other Responsibilities

The right candidate will:

• Undertake the provision of First Aid and administration of medication on a rotating roster when covering break times for the College nurse
• Provide appropriate pastoral care of students were appropriate to the role
• Have exceptional written and verbal communication skills. You will be liaising on a daily basis with parents as a representative of the school, so this is essential.
• Highly motivated and results-oriented with a great attitude.
• Working with Children Clearance.
• First Aid Certificate or willingness to undertake First Aid training.
• Demonstrated capacity to work effectively as part of a team.
• Ability to meet deadlines.
• Ability to work with teachers and students.

We Offer

• A convenient inner-city location
• A collaborative and supportive leadership team.
• Competitive remuneration aligned with [Award / EA] and commensurate with experience.
• Fitness Passport – discounted and unlimited access to an extensive range of fitness facilities

Application Process:

All applications with an Application for Employment form (from the College website), Application Letter, CV, transcripts of qualifications, WWCC number and contact details of 3 referees should be sent by email to: hr@stvincents.nsw.edu.au

St Vincent’s College is committed to the safety of young people. We support the right of young people to be informed, transformed and empowered. We listen to our young people and learn from their insights and wisdom. We believe that everyone in our community has a role to play in ensuring a safe environment for young people. Child Protection legislation requires that, as the preferred applicant of a position classified as child-related employment, you must meet the requirements of theWorking with Children Check.

St Vincent’s College is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination.

Please note that applications will be considered as they are received, and an appointment may be made before the closing date.

Please Include:

Application Form, Application Letter, CV, transcripts of qualifications, WWCC number, Statement of Service, if applicable and contact details of 3 referees should be sent by email to : hr@stvincents.nsw.edu.au